How To Add A Signature In Word: Guidelines

If you use Word and similar text editors for work or personal correspondence, you've likely found the need to sign documents occasionally.

How To Add A Signature In Word: Guidelines

This article provides detailed guidelines on how to add a handwritten signature in Word and how to insert a digital signature in Word. This guide and a special 7ID Digital Signature App will streamline your document process by saving time and physical resources.

Table of contents

Digital Signatures vs. Handwritten Signatures

Digital signatures and traditional handwritten signatures serve essentially the same purpose of identifying and verifying a person's consent or approval, but they do so in quite different ways. A handwritten signature is a physical mark made by a person on a document, while a digital signature is a mathematical scheme for proving the authenticity of a digital message or document.

Handwritten signatures are applied to physical documents, especially in direct, face-to-face transactions. Digital signatures, on the other hand, are mathematical schemes used in remote transactions or large-scale verifications common in the fast-paced digital world.

Word provides built-in signature features that allow users to add both visible and digital signatures:

Preparing Your Signature

7ID: Select the source photo of your signature
7ID: Choose the signature type
7ID App: Download the signature

If you're looking for an effortless way to digitize your signature, the 7ID App is your tool of choice! This simple app instantly converts a photo of your handwritten signature into an image that can be added to Word, PDF and other documents. So, how to create a digital image of your handwritten signature with the 7ID app?

  • First, sign your name on a white, blank piece of paper.
  • Next, download, install, and open the 7ID App on your iOS or Android phone.
  • Open the “Signatures” section of the app.
  • Click the “New Signature” button.
  • Use the app to take a picture of your handwritten signature.
  • Next, select the type of document for which you need a digital signature.
  • Finally, download the updated image.

7ID allows you to convert handwritten signatures to digital files easily, and provides a PDF signature with a transparent background.

Adding Your Signature Using Word

Here is a brief set of instructions on how to put a signature on a Word document:

How to insert a signature line in Word?

  • Open your Word document and navigate to where the signature line should be.
  • On the toolbar, click on “Insert”, then choose “Signature Line” from the “Text” section.
  • Fill in the signer's information, such as name, title, and email address.
  • Click OK. The signature line is added to your document.
  • Right-click the line and select “Sign” to add the signature.
  • Select your preferred method of signing—type, draw, or picture. Click OK. Your signature will be embedded in the document.

How To Draw A Signature In Word

Creating a signature in Microsoft Word is quite easy:

Once you’ve learned how to create a signature in Word, you need to resize it, as Word defaults it to full-width. Alternatively, you can use our Word Electronic Signature Maker—7ID App. This is especially useful if the capabilities of your touchpad or mouse don't make it easy to draw an accurate signature.

Saving and Reusing Your Signature

To save your signature for future use in Word documents, do the following:

The storage of digital signatures should be managed carefully because it can pose a security risk if misused. Here are a few security considerations:

By following the steps outlined in this detailed guide and using 7ID App, you can instantly convert your handwritten signature to an elecronic one. Not only will it speed up your workflow, but it will also enhance the security and auditability of your documents, thereby adding trust and integrity to your professional interactions.

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